Facilities and Office Administrator

Job description

Facilities and Office Administrator


£20,000 to £23,000 DoE + Benefits

We are a busy legal publishing house based in the heart of lively Notting Hill who are now looking for a highly organised and bright Facilities and Office Administrator to join our team for a period of 18 months initially. The role requires a confident, self-motivated multi tasker to provide support to the Facilities Manager.  To apply please send your CV and cover letter via the link below.


You will be the first point of contact and the go to person for all visitors and staff should they have any problems. You will be required to take on typical office administrative duties such as making sure everything is in order and fully stocked.  You will also be responsible for supporting the Facilities Manager with all Health and Safety tasks and coordination of the Fire Wardens and First Aiders ensuring all relevant training takes place.

Key responsibilities will include:

  • Being a point of contact for answering general maintenance and facilities related queries
  • Responsibility for providing a front of house service and ensuring the reception area is presentable
  • Assist with post and deliveries in and out of our office 
  • Record and process all invoices in a timely manner
  • Ensure all risk assessments and health and safety records are maintained
  • key contact for health and safety awareness and coordinating workstation assessments
  • Maintain the asset register
  • Data entry/administration support on an ad hoc basis


  • Educated to a minimum of GSCE level, including Maths and English
  • Experience of working in a similar customer focused role is essential preferably within a Facilities team
  • Proven track record of good organisational skills gained in an office environment
  • Excellent written and verbal communication
  • Good working knowledge of basic health and safety is desirable
  • Good working knowledge of Microsoft Office programs 
  • A flexible approach to work is essential